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Executive Assistant

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Developing innovative technologies to revolutionize the payments industry while helping customers transact in global marketplaces is not for the faint of heart. We have big goals and are looking for people to join our team who want to leave a legacy. Just as you are committing to do your best work, Tom our CEO, commits to making this the best place you’ve ever worked. It’s a partnership from the very beginning. If you are looking to step outside your comfort zone, learn new things, apply your skills, collaborate with brilliant people and have fun along the way, then you might be our next Yapster! We promise to provide you with an amazing journey along your career. At Yapstone, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees. Yapstone is proud to be an equal opportunity workplace.


The Executive Administrative Assistant will support our CFO, CRO and other executives by managing schedules, arranging travel, communicating internally and externally and assisting with project needs and other administrative tasks. The successful candidate will perform these tasks exceptionally while effectively managing critical and confidential information and working collaboratively with Executive Administrative Assistants supporting other C-Level Executives and their departments. The role requires broad and comprehensive experience, skill and knowledge of organizational policies and practices, strength in managing changing priorities and calendars and a pro-active, problem-solving approach. Yapstone is an equal opportunities employer.


Primary Responsibilities

  • Completes a broad variety of administrative tasks including: managing very active calendars; arranging complex and detailed travel plans, itineraries, and agendas; completing expense reports; composing and preparing correspondence that is sometimes confidential; and compiling documents

  • Provide "gatekeeper" role, creating winning situations for direct access

  • Ability to project-manage all related events as needed/required, including all-hands meetings and coordinating across departments

  • Create high-quality presentations, reports and spreadsheets

  • Screen telephone calls and visitors, and resolve routine and complex inquiries

  • Contribute to overall team success by identifying problems and proactively seeking out methods to improve and/or create efficiency of an operation or task

  • Review and prioritize written communication and route as appropriate

  • Be an ambassador to Yapstone to internal employees and external customers, partners and candidates

  • Prepare meeting agendas, take meeting minutes, and prepare action plans; coordinate with team members to ensure meetings are well-planned and successful

Primary Responsibilities

  • Completes a broad variety of administrative tasks including: managing very active calendars; arranging complex and detailed travel plans, itineraries, and agendas; completing expense reports; composing and preparing correspondence that is sometimes confidential; and compiling documents

  • Provide "gatekeeper" role, creating winning situations for direct access

  • Ability to project-manage all related events as needed/required, including all-hands meetings and coordinating across departments

  • Create high-quality presentations, reports and spreadsheets

  • Screen telephone calls and visitors, and resolve routine and complex inquiries

  • Contribute to overall team success by identifying problems and proactively seeking out methods to improve and/or create efficiency of an operation or task

  • Review and prioritize written communication and route as appropriate

  • Be an ambassador to Yapstone to internal employees and external customers, partners and candidates

  • Prepare meeting agendas, take meeting minutes, and prepare action plans; coordinate with team members to ensure meetings are well-planned and successful

Requirements

  • Bachelor’s degree or equivalent work experience

  • Minimum 10 years’ experience with 5 years’ minimum experience in an executive administrative support role

  • Takes ownership but exhibits flexibility

  • Prior experience in financial services or technology company strongly preferred

  • In-depth knowledge and proficiency with Office 365 including Microsoft Outlook, Word and PowerPoint

  • Strong planning, administrative, and organizational skills, including excellent record-keeping and documentation

  • Excellent time management skills, ability to multi-task with frequent interruptions

  • Strong interpersonal and human relations skills and customer service orientation, with superb written and verbal communication skills; represents the Company effectively with applicants, employees, managers, and vendors

  • Professionalism, confidentiality, and sensitivity to employee and company information

  • Enjoys working individually and within a team, collaborating on projects when necessary along with a willingness to help others

  • Experience supporting multiple executives and a multi-site work environment a plus

Requirements

  • Bachelor’s degree or equivalent work experience

  • Minimum 10 years’ experience with 5 years’ minimum experience in an executive administrative support role

  • Takes ownership but exhibits flexibility

  • Prior experience in financial services or technology company strongly preferred

  • In-depth knowledge and proficiency with Office 365 including Microsoft Outlook, Word and PowerPoint

  • Strong planning, administrative, and organizational skills, including excellent record-keeping and documentation

  • Excellent time management skills, ability to multi-task with frequent interruptions

  • Strong interpersonal and human relations skills and customer service orientation, with superb written and verbal communication skills; represents the Company effectively with applicants, employees, managers, and vendors

  • Professionalism, confidentiality, and sensitivity to employee and company information

  • Enjoys working individually and within a team, collaborating on projects when necessary along with a willingness to help others

  • Experience supporting multiple executives and a multi-site work environment a plus

Apply Now

Our Benefits

  • We offer comprehensive health, dental, and vision wellness plans for you and your family with low employee premiums.
  • You work hard every day to build the future of our company, so we’ll help you build your future with a 401(k) plan that features employer match.
  • We encourage and support our teams to take time off to recharge and reboot because changing how the world pays is no easy task.
  • We care about the community where we work. Through YapCares, you get 8 hours of paid volunteer time off each year to make a difference.
  • Enjoy food, fun and camaraderie with breakfasts, dinners, snacks, social hours and events.
  • A great location in the Easy Bay that is a reverse commute for many Yapsters, and we’re right across the street from BART.